Note: Study Halls should not be included in Preliminary Section Data.

1. Click on the AdministrationMenu and select Schedule Builder.
2. From the Schedule Builder Menu select Preliminary Section Data. The Preliminary Section Data search window is displayed. To view other sections select All in the Search By field and click Get List.
3. Click the Add button at the top of the window to display the Add Preliminary Section Data window.
4. Click in the Select Course field and choose the course for which you are adding a section.
5. Click in the Sec field and type the section number of this course (1-99). There can be only one instance of a course number/section number combination (i.e. 204 section 1).
6. The Priority field always defaults to 5. Leave it at 5 unless you are having problems scheduling this particular section. The highest priority is 9 and the lowest is 1. In addition to these numbers, priority is also controlled by the course number. Courses in the 100's have higher priority than the 200's and so on. See Course Number Guide.
7. The Link field should be set to 0 unless you wish to link two or more sections together. This number links sections in your master schedule together, keeping the same group of students together. Students who request course numbers with linked sections have those courses assigned to their schedules first to ensure that they are not shut out. If you do not want to link this section to another section in your master schedule enter the number 0. See Linking.
8. Click in the Room Resource field and select the resource that should be used for this section.
9. In the Seating Section, click in the Optimum field and type the preferred number of students to be assigned to this class.
10. In the Seating Section, click in the Maximum field and type the maximum number of students to be assigned to this class. If you have multiple sections of a course you can use the optimum seating number to force the computer to balance your classes. If you have 4 sections of a course with a max of 25 students each, you would put an optimum number of 22 students and a maximum number of 25 students. The computer will fill each section with 22 students first, then go back and try to fill the sections up to 25 students with the remaining students.
11. In the Grade Level Section, set the range of grade levels allowed in this course. For example, Senior English might be set to 12 and 12.
12. In the Teacher section you must indicate if this section will be taught by one specific teacher, any teacher in one resource, any teacher in a list of resources, all except a list of resources, or copy from another section.·

If you choose to copy from another section, select the course number and section number of the section to be copied.

If you choose one specific teacher, select the teacher resource and then the specific teacher within that resource who will teach this section. ·

If you choose any teacher in one resource, select the teacher resource.

13. If you choose any teacher in a list of resources or all except a list of resources, click the List of Resources button and select the appropriate resource names. ·
14. In the Meeting Times section you must indicate whether you want Possible Periods, Days, Terms or Exact Times. Click on one to select it. Then click the Edit Times button to display the Advanced window.

Note: Possible Periods, Days, Terms are ranges of times that the program can select. Exact Times are complete sets of times from which the program can select.

15. If you selected Possible Periods, Days, Terms:

In the Possible Terms section, enter the different combinations of terms that this course could meet. For example, if this is a semester course, Set 1 would be 1,2 and Set 2 would be 3,4. Make sure to separate entries by commas. The program can choose Set 1 or Set 2 when the schedule is built.

In the PossiblePeriods section, enter sets of periods that the program can choose. For example, if the course is a one period class, Set 1 could be period 4, Set 2 could be period 5, Set 3 could be period 1. If the course meets multiple periods, enter all periods on a single line separated by commas. For example, Set 1 could be periods 1,2 and Set 2 could be periods 3,4 and so on.

In the Possible Days section, enter sets of days that the program can choose. For example if this class can meet either Monday, Wednesday, Friday or Tuesday, Thursday you would enter Set 1 as 1,3,5 and Set 2 as 2,4. Days should be entered as numbers.

Click OK.

16. If you selected Exact Times:

Begin with Meeting Time 1. Click in the Terms field and type the exact terms for this meeting time (i.e. 1,2,3,4).

In Meeting Time 1, click in the Day 1 field and type the period(s) the course can meet on that day. Continue with Day 2 until each day has a period. If the course will not meet on a particular day enter a 0. If a course meets more than one period on a certain day, enter the periods separated by commas (i.e. 1,2).

You can enter from 1 to 10 distinct sets of meeting times. You do not have to complete all 10 sets.

Click OK.

17. Click OK to save this section.