Mass Update Entry Dates - Personnel

Every year before school starts all personnel must be assigned to a calendar and be given an entry date. Giving personnel entry dates enrolls them for attendance purposes. Using the Personnel Entry Dates window you can assign a calendar and an entry date to one person, one or more people by ID number or all active people in the personnel database.

Note: If you assign a calendar and entry date after school has started, any attendance data that has been recorded for the personnel being assigned will be deleted. If this is for a new staff member just entering the school it will not cause a problem. Changing a staff member from one calendar to another deletes any attendance he may already have.

Steps

1. Click on the ToolsMenu and select Global.
2. Click on the Global Menu and select Personnel.
3. From the Personnel Menu select Entry Dates to display the Personnel Entry Dates Window.
4. Click on the arrow in the Select Calendar field and select the calendar to be assigned.
5. The Select Entry Date field defaults to the first day of the calendar. Click the button to the right of the date field to display a calendar and select a different day if necessary.
6. In the Assign Data To field, select the group to which you are assigning entry dates.

If you select Personnel , a list of all personnel will display. Click in the appropriate status boxes or Select All.

If you select Faculty,a list of teachers will display. Click in the appropriate status boxes or Select All.

If you select Admin, a list of administrators will display. Click in the appropriate status boxes or Select All.

If you select Other, a list of personnel not designated as either a teacher or an administrator will display. Click in the appropriate status boxes or Select All.

If you select All Personnel, no additional data is required.

Note that second entry dates are added under Administration - Personnel, not using the Personnel Entry Dates window. If you add a second entry date using this window all previous attendance information is deleted.

7. Click OK to update.

See Also

Attendance System