Personnel - Detailed Daily Attendance

The Personnel View/Modify Attendance window allows you to enter daily attendance information for your personnel. In addition to assigning attendance categories you can enter times and reasons for the selected Attendance Category.

Note: All personnel may not appear on the View/Modify Daily Attendance window. Personnel that is not displayed may include: Inactive personnel, personnel assigned to a calendar that does not contain the selected date, personnel who have withdrawn before the selected date, and personnel who have no entry date.

Steps

1. Click on the AdministrationMenu and select Attendance.
2. Click on the Attendance Menu and select Personnel Detailed - Daily to display the Personnel View/Modify Attendance Window.
3. Click in the Date field and type the date for which you would like to update attendance in the form mm/dd/yyyy. You can also click on the button next to the Date field and select a date from the calendar.

Note: Make sure you are selecting a date that is included in one or more of the school calendars set up in the Calendar window.

4. In the Sort By section you must select the order in which you would like personnel to display. You can choose to sort by: System ID, Name, Attendance Category, Attendance Category and System ID, or Attendance Category and Name.
5. Click on the arrow and select your preferred sort.
6. In the Search By field you must select your search preference.

If you select All, click Get List to display all personnel in the school.

If you select ID, type the appropriate ID in the blank field and click Get List. The selected person is displayed if the date selected exists in the calendar to which he is assigned.

If you select Name, type the appropriate last name in the blank field and click Get List.

If you select Att. Category, the program displays a list of possible categories. Select the appropriate category and click Get List.

7. For personnel that are not Present, click in the Attnd field next to their name and select the appropriate Attendance Category from the drop down list.
8. If you would like to associate a time with the selected category, click in the Time field and type the time of entry or dismissal or both. Times can be included on the Personnel Daily Attendance List.
9. To enter a reason for the attendance category, click in the Reason field and type the information that should be printed on the Daily Attendance List.
10. When attendance has been updated for all necessary students, click OK or Apply.
11. The Previous and Next buttons allow you to go to the previous or next day's attendance.

See Also

Attendance System