Mass Assign A State Category

In many cases most or all of your students will have the same Sub-Category for a particular State Category. For example, Reason For Reporting might have sub-codes 01 RESIDENT/ENROLLED, 02 SENDING TO PRIVATE, and 03 NOT RESIDENT/ENROLLED. If this is a required category then each student must have one of the three sub-categories selected. In this example, most of the students would need 01 RESIDENT/ENROLLED. It is easier to assign the whole school to 01 RESIDENT/ENROLLED and then change the few students who do not need that code individually.

The Global Assign Tool allows you to assign data to students by System ID, Year of Graduation, the entire school or by their current code. For example, you could ask the program to assign all student who have code 02 in Category 11 to code 01. Follow the instructions below to mass assign data to your students.

Steps

1. Click on the Tools Menu and select Global.
2. Select State Data Elements and then click on Assign Category to display the Assign Global Data - State Data Elements window.
3. Click on the arrow in the Select ID field and select the Category to be assigned.
4. Click on the arrow in the Select Sub ID field and select the sub-category to be assigned.
5. The Assign Data Option is only used when you wish to replace one sub-category with another. Click on the check box to mark it with a check mark and then select the sub-category that you are changing from. For example if at the top of the screen you selected DOE011 and sub-code 01, at the bottom you would select sub-code 02. That means that the program will search for all student that have 02 in DOE011 and change only those students to 01.

Note: Do Not enable the Assign Data Option if you are not replacing one sub-code with another.

6. Click on the arrow in the Assign Data To field and select the group of students to which you are assigning State Categories and Sub-categories. For each option in the Assign Data To field there is corresponding data below that must be completed.

If you selected One or More Students, type the list of student IDs separated by commas ( i.e. 4, 27, 53, 22 ). For one student, do not use a comma. After the last student, do not use a comma. Or you may click Select Students to use an Advanced Student Search to select students for this category.

If you selected Year of Graduation, fill in the Year of Graduation to be assigned.

If you selected School, you do not need to provide any additional information.

7. Click Assign to begin assigning.
8. Continue assigning different State Categories. When you are finished assigning, click Close to close the window.

See Also

State Descriptive Category

Add A State Category

Modify A State Category

Delete A State Category

Enter State Categories For A Student