Modify A Descriptive Category

Note: Categories cannot be deleted, however, they can be modified.

  1. Click on the Setup Menu and select Categories.
  2. From the Categories Menu select Descriptive. The program displays the Configure Descriptive Categories window.
  3. Click on the drop-down arrow in the Search By field to select your search data type.
  4. Click in the Value field and type the item for which you are searching (i.e. an abbreviation or name). If Search By Name is selected you can also leave this field blank to get a list of all Descriptive Categories.
  5. Click the Get List button to bring up the list of categories.
  6. Click on the category to be modified.
  7. Click the Modify button at the top of the window to display the Modify Descriptive Category window.
  8. Modify the abbreviation, name or comment fields as needed.

    9. Note: By changing the name or abbreviation of a category you are changing this information for all students in the database.

  9. To Add a Sub-Category: Click on the Add button to create a sub-category for this descriptive category. The Add Sub-Category window is displayed.

    10. Note: Sub-Categories cannot be deleted only modified.

  10. Click in the Abbreviation field and type an abbreviation for this sub-category (limit 3 characters).
  11. Click in the Name field and type the name of this sub-category (limit 20 characters).
  12. Click on OK to save the sub-category.
  13. To Modify a Sub-Category: Click the Modify button at the top of the window to display the Modify Descriptive Category window.
  14. Click on the sub-category to be modified to select it.
  15. Click the Modify button to open the Modify Sub-Category window.
  16. Make any necessary changes and click OK to save.
  17. When all necessary changes have been made, click OK on the Modify Descriptive Category window to save the category and sub-categories.

See Also

Descriptive Categories