Unassign Descriptive Categories

This option allows you to remove sub-categories from student records. Throughout the program Categories and Sub-Categories are used to break up the student body into groups. In many cases they are also used to for state and local reporting. In the case of specialty reports or custom exports of data there may be situations in which students status changes and the sub-category to which they have been assigned is no longer valid. In order to meet the requirements of the state or local data management system, you need to be able to send a blank field for those students. Using the Unassign Descriptive Category tool, you can remove a previously assigned sub-category without being forced to replace it with a different category.

Steps

1. Click on the Tools Menu and select Global.
2. Click on the Global Menu and select Student. From the Student Menu, select Descriptive Categories.
3. Click on Unassign Category to display the Unassign Descriptive Category Window.
4. Click on the arrow in the Select Category field and select the Category for which you are removing sub-categories.
5. Click on the arrow in the Assign Data To field and select the group of students from which you are removing sub-categories. For each option in the Assign Data To field there are corresponding fields below that must be completed. They are as follows:

If you selected Student, use the student search window to generate a list of students to choose from, then click Get List.Click in the box next to the students whose names you wish to unassign, and click OK

If you selected Year of Graduation, click in the box next to the years of graduation to be unassigned

If you selected Homeroom, click in the box next to the homerooms you wish to unassign.

If you selected Gender, click in the box next to the gender you wish to unassign.

If you selected Category, click in the Category field and select a category. Then click the box beside the appropriate Sub-Categories listed.

If you selected All Students you do not need to provide any additional information

6. Click OK to begin unassigning.

See Also

Descriptive Categories

Mass Update Descriptive Categories

Enter Descriptive Categories For A Student