Basic Custom Export

This option allows you to select specific fields in the data base to export. Data is exported to a comma delimited text file called StudentGuardian.txt. This file can be opened using Excel, or it can be used as a data source for Microsoft Word. This would allow you to do custom reports and/or create mailing labels and letters for students.

Steps

Click on the Management Menu and select Data Management.
From the Data Management Menu select Export.
From the Export Menu select Custom Export.
From the Custom Export Menu select Basic Custom Export.
Click in the Filter By field and select the group of students you would like to export.

If you select All Students, all students in the database are exported.

If you select System ID you must enter a single student ID in the Value field. Only that student are exported.

If you select Homeroom, you must enter a single homeroom name or number in the field. Only students in the selected homeroom are exported.

If you select Year of Graduation, you must enter a single year of graduation in the Value field. Only students in the selected YOG are exported.

If you select Gender, you must enter either M or F in the Value field. Only students of the selected Gender are exported.

If you select Active Student, all active students are exported.

If you select Inactive Student, all inactive students are exported.

If you select Category, you must choose the appropriate category and one sub-category. All students assigned to that sub-category are exported. (i.e. Category Town, Sub-category Concord, only students labeled Concord are exported.)

The Available Fields section of the window displays a list of data items that can be exported. Click on the item you wish to export and then click on the right arrow in the middle of the screen.
As you select fields and click on the arrow, the selected fields are displayed in the right hand column of the screen. These are the items that will be exported.

NOTE: It is recommended that you export all fields by clicking the double-arrow to the right.

To remove an item from the selected list, click on it and then click on the left arrow.
When the appropriate fields have been selected, click OK.
The program displays the Enter File Name window. The default file name is StudentGuardian.txt. You can leave the default or enter your own name.
The text file is located in the ..\web2school\desktop directory on your computer.

Note: You can enter full path information in the Enter File Name window and redirect the file to a location other than the default (i.e. D:\Reports\StudentGuardian.txt).