Steps
- Click on the AdministrationMenu and select Teacher Desk..
- If you are an administrator, click on the arrow in the Teacher field and select the teacher whose grade book you wish to access. If you are a teacher, your name should be displayed in the Teacher Field and your courses will be listed..
- Click the Add button at the bottom of the window to display the Add Course window.
- Click in the Course Num field and select the course to be added. Courses in this list come from the Course database. If the course needed is not listed, you must add the course to the main database first. See Add A Course.
- Click in the Section Number field and type a number from 1 to 99 for this section. Schools may teach multiple instances of the same course, such as English 101. The program requires a section number to make each instance unique.
- Click in the Terms Taught field and type the terms this course meets. For example, a Semester 1 course would have Terms 1 and 2 and be entered as 12. A full year course would have 1234. If you are a 6 term school you would type 123 for a Semester 1 course and 123456 for a full year course.
- Click in the Link field to create an external reference link for this course. Enter a web address that students can to refer to for assignments, course information, or other some other reference. This link will display when you click on the course in the on-line Student Guardian module.
- Click OK to add the course to the grade book.
- Once the course has been added to the grade book, you should check the Grade Ranges and Calculations to make sure they are correct. Students should be added to the roster for this course. If you will be entering daily grades, you must create Assignment Types and Assignments for the course.
The Terms Taught field is used by the program to determine when to read final and semester grades. For example, if you ask the program to send grades to the report card for Term 2, it checks Terms Taught to see when the course finishes.
If the course ends Term 2 the program sends grades for Term 1, Term 2, Semester 1 Average, Final Grade and any exams that have grades.
If the course ends Term 4 the program sends grades for Term 1, Term 2, Semester 1 Average and any exams that have grades.
