Enter Class Cuts Based On Teacher Schedules/Rosters

This option allows you to enter period by period attendance for students. Using this window you can only indicate that the student is or is not cutting class. If you would like to use attendance categories you must make some modifications to your Daily Attendance Categories such that they can be used in class attendance also.

Update Class Attendance

Steps

1. Click on the Administration Menu and select Attendance.
2. Click on the Attendance Menu and select Class Attendance to display the View/Modify Class Attendance Window.
3. Select the appropriate teacher from the drop-down list in the Teacher field. If you are a teacher, your name and ID should be displayed in the Teacher field.
4. The Date field defaults to today's date. If that is not correct, either type in the appropriate date or select a different date using the calendar button on the right.
5. Click Get List to display the selected teacher's schedule.
6. To Sort the List: Click in the Sort By field and select either Course, Periods, Terms or Room.
7. Click on the Course for which you are updating class attendance and then click the Modify Class Cuts button.
8. The second window is displayed with a list of students enrolled in the selected class.
9. The items in the Search By section are optional. They allow you to filter students displayed in the window. You can search by Name, System ID, Homeroom or Year of Graduation. Students can be sorted by Name or By System ID, based on the selection in the Sort By field. Click Get List to update your list of students.
10. If you use Class Attendance categories (indicates specific class attendance such as Absent or Tardy), scroll down the window and click on the Class field. Select the appropriate category. In the Notes field, enter any additional information about the class attendance.
11. The Daily Att column displays the student’s daily attendance category. The Enrolled field indicates whether or not the student has an Entry Date in the attendance system. The Daily Attendance Tab allows you to view additional details such as the times and reason for a dismissal or a tardy.

Delete a class attendance category by clicking in the Class field, then selecting the blank entry at the top of the dropdown list.

Class attendance categories can also be modified from the Student Information window.

12. If you do not use Attendance categories, but track only cut/nocut, scroll down the window and click on the Cut check box for each student who is not in class. A check mark indicates that the student is not in class.
13. The Attnd column displays the student's daily attendance category. The Times column indicates tardy and dismissed times. The Reason column displays any notes entered with Daily Attendance. The Enrolled field indicates whether or not the student has an Entry Date in the attendance system. The Ignore Periods field displays periods for which the student should not have a cut because they are excused from school.
14. Previous and Next buttons allow you to view or modify class attendance for either the previous or next day.
15. If you have an Update Daily Attendance button available at bottom of window, this means that you may choose to update the student’s daily attendance based on the class attendance values. This feature was designed for those schools that take class attendance during period 1 and wish to use those values for the daily attendance for the students in that course. Be certain that you understand the impact of clicking his button before using it.

Use this option caution as you may inadvertently affect daily attendance.

16. Click Notify to notify the office that your attendance is done.You may also choose to include a note with additional information for the administrator. Or simply click OK to save the attendance and close the window.
17. Click OK to exit the View/Modify Class Attendance Window.