Steps
- Click on the Administration Menu and select Attendance.
- Click on the Attendance Menu and select Detailed - Daily to display the View/Modify Attendance Window.
- Click in the Date field and type the date for which you would like to update attendance in the form mm/dd/yyyy. You can also click on the button next to the Date field and select a date from the calendar.
- In the Sort By section you must select the order in which you would like students to display. You can choose to sort by: System ID, Name, Homeroom, Year of Graduation, Attendance Category,or choose from the list of combinations of those items, such as Homeroom and Name. Click on the arrow and select your preferred sort.
- In the Search By field you must select your search preference.
- For students that are not Present, click in the Attnd field next to their name and select the appropriate Attendance Category from the drop down list.
- If you would like to associate a time with the selected category, click in the Time field and type the time of entry or dismissal or both. Times can be included on the Daily Attendance List report.
- To enter a reason for the attendance category, click in the Reason field and type the information that should be printed on the Daily Attendance List report.
- If you are a Teacher be sure to click the Notify button. This notifies the office that your attendance is done. You may also include a note with additional information for the administrator who may view them using Tools -> Notification.
- When attendance has been updated for all necessary students, click OK or Apply.
- The Previous and Next buttons allow you to go to the previous or next day's attendance.
Note: This window is also accessible from the Teacher Desk.
Note: Make sure you are selecting a date that is included in one or more of the school calendars set up in the Calendar window.
If you select All Students, click Get List to display all students in the school.
If you select System ID, type the appropriate ID in the blank field and click Get List. The selected student is displayed if the date selected exists in the calendar to which he is assigned.
If you select Name, type the last name of the student in the Value field, and click Get List. This field allows wildcards, so you can also enter just a few letters of the last name. For example, if you type wa, all students whose last name begins with wa will display. The selected student is displayed if the date selected exists in the calendar to which he is assigned.
If you select Homeroom, type the appropriate homeroom name or number in the blank field and click Get List.
If you select YOG, type the appropriate Year of Graduation in the blank field and click Get List.
If you select Course/Section the program displays a second window. Select the appropriate teacher and click Get List to display his/her schedule. Select the appropriate Course and click OK to display that class roster on the Detailed Daily Attendance Window.
If you select Att. Category, the program displays a list of possible categories. Select the appropriate category and click Get List.
Note: If Daily Attendance was locked for this date by the administrator, a message will display. The administrator must either make the attendance changes or remove the locks.
Daily attendance can also be run from the Teacher Desk.
