Guardian Search

Click on the Administration menu and select Guardians to display the Guardian Search Window.
In the Search By field click on the arrow to display the list of Search By items. Click on the data by which you would like to select guardians.
If you search by Name, type a name or portion of a name in the Value field and click Get List to display the appropriate guardians.

Note: Names should be entered last name only.

Note: If you type just Doe you would get all guardians whose last name is Doe or whose last name starts with Doe.

Note: If you leave the Value field blank you would get all guardians in the database.

If you select Guardian ID type the appropriate ID and click Get List to display the guardian.

If you select Telephone, type the appropriate Phone number in the Value field. Click Get List to display the list of guardians with that phone number.

Note that this must be an exact match including parentheses and dashes. For example, if the phone number in the database is stored as (207) 555-1212 and you only enter 555-1212 the program will not find the guardian.

If you select Student ID type the appropriate ID and click Get List to display the guardians associated with that student.

If you select Student Name type the appropriate last name and click Get List to display the guardians associated with that student.

If you select Town type the appropriate town name and click Get List to display the guardians with that town in their address. This must be an exact match to the data stored in the database.

If you select Unlinked Guardians leave the Value field blank and click Get List to display the list of guardians that are not associated with any students.

Once the appropriate list of guardians is displayed, double-click on a guardian to bring up his/her Guardian Information window. You can also select a guardian and click Modify to bring up the Guardian Information Window.
If you are editing a large group of guardians, you can close the Guardian Information Window and select a new guardian to edit from the list in the Search Window.
You can add new guardians by clicking the Add menu without doing a search.
You can delete guardians by clicking on a guardian name to select it and then clicking on Delete at the top of the window. Unlinked guardians may be deleted by clicking in the box next to their name, or all may be cleaned out by clicking Select All.

Note: Only guardians who are no longer linked to a student can be deleted.