Student Information - General Tab

This Tab is displayed on the bottom half of the Student Information Window. It contains additional student demographic data including, Social Security Number, State and District IDs, Ethnicity, Birth Date and Location, and Emergency Contact Information. Data in this window is used for many of our reports. It is not required, but it is highly recommended that you fill in all fields.

Steps

1. Click on the AdministrationMenu and select Students to display the Student Search Window.
2. Search for a student and click the Modify button at the top of the window to display the Student Information Window.
3. Click on the General Tab to select it.
4. Click in the Social Security Number field and type the student's number. Make sure to enter the dashes between the numbers appropriately (limit 11 characters).

Note: Social Security Number can be hidden based on user permissions.

5. If your district has assigned IDs to students, click in the District ID field and enter this student's ID (limit 32 characters).
6. If your state has assigned IDs to students, click in the State ID field and enter this student's State ID number (limit 12 characters).
7. If your school keeps track of student e-mail addresses, click in the E-Mail field and enter this student's e-mail address (limit 30 characters).
8. If your school tracks student birthdays, click in the Date of Birth field and enter this student's Date of Birth in the format mm/dd/yyyy.
9. Click in the City of Birth field and type the student's birth city (limit 50 characters).
10. Click in the State of Birth field and type the student's birth state (limit 20 characters).

Note: Many state reports require the use of the two letter state abbreviation.

11. Click in the Country of Birth field and type the student's birth country (limit 20 characters).

Note: Many state reports require the use of the federal two letter country abbreviation.

12. In the Ethnicity section of this tab you can select one or more Ethnic types for each student by clicking on the appropriate check boxes to mark them with a check mark.
13. Go to the Emergency Contact Information section and type the Name, Telephone Number and Extension of the person who should be contacted first in an emergency.
14. Click in the Notes field and enter any notes you would like to keep about this student (limit 254 characters).
15. When you have finished entering information in the General Tab, you can move on to another Tab and continue entering information or click on OK to close the window and save your changes.

See Also

Student Information Window