Steps
- Click on the Administration menu and select Students to display the Student Search Window.
- In the Field: field click on the arrow to display the list of search items. Click on the data by which you would like to select students.
- If you search by Name, type a name or portion of a name in the Value field and click Get List to display the appropriate students.
- If you select ID (System, State or District ID) type the appropriate ID and click Get List to display the student.
- If you select Homeroom, type the appropriate Homeroom name or number in the Value field. Click Get List to display the list of students in that Homeroom.
- If you search by Year of Graduation (YOG), type the appropriate Year of Graduation (all four digits) in the Value field. Click Get List to display the list of students in that YOG.
- If you search by Inactive, leave the Value field blank and click Get List to display all Inactive students.
- If you search by Guardian Name, type the guardian's last name in the value field and click Get List to display all students assoicated with a guardian with that last name. Needless to say, if the name is common you could have a long list of students.
- Click the Show Categories button if you have configured sub-categories to have specific colors under Setup -> Categories -> Descriptive Categories. Students assigned to those categories will display with the colored box to the right of their name.
- Sort the list of students by clicking on the appropriate column heading. For example, to sort by ID, click on the ID column heading and students are organized numerically.
- You can further filter the displayed list of students using Filter By Field. Select the field you would like to further filter by: Name, System ID, Year of Graduation, Homeroom, District or School ID. Then enter a string of characters in the Contains: field. Only those students with data that matches the string in that data field will continue to display in the list. For example, if you filter by the Name field, and enter the letters ‘ju’, students Judy Smith and Keith Justice would remain in your list.
- Once the appropriate list of students is displayed, double-click on a student to bring up his/her Student Information window. You can also select a student and click Modify to bring up the Student Information Window.
- If you are editing a large group of students, you can close the Student Information Window and select a new student to edit from the list in the Search Window. You can open multiple Student Information windows. (Up to 10 windows total including the Search window).
- You can add new students by clicking the Add menu without doing a search.
- You can delete students by clicking on a student name to select it and then clicking on Delete at the top of the window.
Note: Names should be entered last name only.
Note: If you type just Doe, you get all students whose last name is Doe or whose last name starts with Doe.
Note: If you leave the Value field blank you get all active students in the database.
Note: It is recommended that you go to the Student Information window for that student and make him/her inactive rather than delete the student's record.
Note: Inactive students are not displayed unless their ID number is specifically selected or Inactive is selected in the Search By field or the Include Inactive Students box is checked.