Averages And Exams

This window allows you to enter Term, Semester and Final grades and exam grades for each student in your class. In addition, you can enter up to two pre-configured comments from your comment list and one free form comment. This data is then exported to the main system allowing school administrators to compile Report Cards for each student in the school.

Averages and exams are typically entered from the Teacher Desk. However, the same information resides under the legacy Course Configuration window. There are two Edit Averages and Exams windows. Edit Averages and Exams by Student displays all report card information for one student at a time. Edit Averages and Exams by Course displays a single term grade for all students in the class in a spread sheet format.

If you are entering assignment information and grades, by selecting the Term Average Details tab, you can view the assignment type percentages that were used to calculate the current term averages. For example, you could see that John has a homework average of 86% and a Project average of 50%. This tells you where he needs to work harder.

If you are using Daily Grades and allowing the program to continuously calculate a student's term average, you only need to enter comment numbers and class absences. (Comments and absences are optional). If you are not using the Daily Grades features, you must type in an average for each student. If you enter a numerical average, the program determines the equivalent letter value using the Grade Ranges information. If you enter a letter, the program determines the mid-range number for that letter using the Grade Ranges information. The View button next to the Course name allows you to switch back and forth between letters and numbers.

Comments are entered using comment numbers. The main system has a master comment database for Report Cards. Using the numbers from that list, you would enter one or two comments per student. Free form comments can be entered by selecting a student and clicking the View Notes button.

You can override a calculated grade by typing over it. That grade will display in bold to indicate that it is no longer calculated. To return to the calculated grade, click in the field containing the grade, right-click and select Turn Auto Calc On..

Steps

1. Click on the AdministrationMenu and select Teacher Desk.
2. If you are an administrator, click on the arrow in the Teacher field and select the teacher whose grade book you wish to access. If you are a teacher, your name will display in the Teacher field, and your courses will display.
3. Click once on the desired course/section, then click the Averages and Exams button to open the Edit Averages and Exams by Course window.
4. The program defaults to the current term as determined by your calendar and term setup. If the course does not actually meet for the current term, you will be asked if you want to enter grades for the course anyway.
5. Click in the Term field and select the term for which you are adding grades. Select the course, if necessary.
6. The roster of students in this class is displayed on the left and the Averages And Exams tab is selected.
7. If you have automatic calculations enabled and you have entered daily grades, the students should have a Term average for the selected term. Semester and Final Averages, if configured to autocalculate, will also display. You can overrride a calculated grade by backspacing over it and typing the new grade. When you override a grade, the new grade will appear in bold, and the Auto Calcs button is set to Off at the top of the screen. Click Autocals On to return to the calculated grade.
8. To turn auto-calcs on or off for all students, click Options, and make the appropriate selection.
9. Click in the Com 1 field for the appropriate term and type the number of the comment to be printed on this student's Report Card.
10. If you would like to include a second comment, click in the Com 2 field for the appropriate term and type the number of the comment to be printed.
11. To view the comment list click Options, then Configured Comments at the top of the window.
12. To enter free form Notes (up to 250 characters): Select the appropriate student and right-click to see the View Term Notes button. You may also select the Notes button at the top of the screen, or you may click on the Term Notes tab. These notes are sent to the Report Card along with the grades. To print these notes on the report card, you must select the appropriate option on the printing window.

Click Spell Check to check the spelling of your note. If errors are found, you will be given the chance to Change, Add to Dictionary, or Ignore.

The Copy/Paste clipboard in the lower left corner allows you to store text for use in other notes. The clipboard will display with a piece of paper if there is already text in it. Click on the clipboard, and select either copy or paste, as desired. This text will remain on the clipboard for use in other notes.

13. If your school prints class absences on Report Cards, click in the Abs. column and type the number of times the student has missed class during the term. If you are using the Class Attendance System, click the Update Class Attendance button and this student's class cuts will be added to the Abs field. You must click the button for each student individually.

Note: Some schools use this field for an effort grade.

14. To enter an Exam Grade: Exam grades cannot be automatically be generated. Click in the appropriate exam field and type the grade received by this student. If automatic calculations are turned on, the exam grade may affect the semester or final grades.
15. To Copy An Assignment Value to an Exam Grade: Go to the Daily Grades window. Right-click the assignment name whose grades you wish to use as exam grades, select Copy Values to Exam, then select Mid-term, Final, or Custom Exam. The grade will display in the designated column in the Averages and Exams window for each student.
16. To enter a Semester or Final Grade: Semester and Final grades may be automatically calculated based on term and exam grades. If calculations are not turned on click in the appropriate field and type the grade.
17. To export the data to a comma-separated value file, click Options, then Export CSV at the top of the window.
18. To view/print the data in a report, click Options, then View Text.
19. When all students have been updated, click Notify to notify the office that grades for this class are complete. You may also include a note with additional information for the administrator.
20. Click Close to close this window.

See Also

Edit Averages And Exams - By Student

Term Average Details