Edit Grade Book Progress Report - By Student

This window allows you to enter Term averages, up to two comments from your comment list and one free form comment per student during the middle of a term. This data is then exported to the main system allowing school administrators to compile Progress Reports for each student in the school. This window displays all progress report information for the entire year for a single student.

If you are using Daily Grades and allowing the program to continuously calculate a student's term average, you can copy those averages to Progress Reports. If you are not using those features, you must type in an average for each student. If you enter a numerical average, the program determines the equivalent letter value using the Grade Ranges information. If you enter a letter, the program determines the mid-range number for that letter using the Grade Ranges information.

Comments are entered using comment numbers. The main system has a master comment database for Progress Reports. Using the numbers from that list, you would enter one or two comments per student. Free form comments are entered by clicking on the Notes button and typing any text you need.

In addition to the location described below, this window can be accessed from Administration - Grade Book - Edit Progress Reports- By Student.

Steps

1. Click on the AdministrationMenu and select Teacher Desk.
2. If you are an administrator, click on the arrow in the Teacher field and select the teacher whose grade book you wish to access. If you are a teacher, your information should be displayed in the Teacher Field and your courses will be listed.
3. Click once on the desired course/section, then click the Progress Reports button to open the Edit Progress Reports By Course window.
4. The program defaults to the current term as determined by your calendar and term setup. If the course does not actually meet for the current term, you will be asked if you want to enter grades for the course anyway.
5. Select the appropriate Term and Course, if necessary.
6. Double-click on the student name to open the Edit Progress Reports by Student window.
7. If you are using the Daily Grades portion of the program and automatic calculations are turned on you will see this students current term average to the right of the screen. To copy this average click the Copy To Progress Report button at the bottom of the window. Select the term from which to copy and indicate whether to copy for this student or all students.
8. If you wish to enter grades, in the Average section click in either the Number or the Letter column for the appropriate term and type this student's Progress Report Average.
9. Click in the Com 1 field for the appropriate term and type the number of the comment to be printed on this student's Progress Report.
10. If you would like to include a second comment, click in the Com 2 field for the appropriate term and type the number of the comment to be printed.
11. To view the school comment list, click View Configured Comments at the bottom of the window.
12. If you would like to enter a free form comment, click the Notes button and enter the appropriate text in the window displayed. Note that the format of the text will be exactly as it appears on your screen, including line breaks.
13. Click Spell Check to check the spelling of your note. If errors are found, you will be given the chance to Change, Add to Dictionary, or Ignore.
14. The Copy/Paste clipboard in the lower left corner allows you to store text for use in other notes. The clipboard will display with a piece of paper if there is already text in it. Click on the clipboard, and select either copy or paste, as desired. This text will remain on the clipboard for use in other notes.
15. When you have finished, click Next to go to the next student alphabetically.
16. When all students in the class who should receive progress report information have been updated, click Notify to notify the office that progress reports for this course are complete. You may also include a note with additional information for the administrator.
17. Click Close to close this window.

See Also

Edit Grade Book Progress Report By Course

Edit Averages And Exams - By Course

Edit Averages And Exams - By Student