Steps
- Click on the AdministrationMenu and select Scheduling.
- From the Scheduling Menu select either Modify Master Schedule (option 1) or Modify Master Schedule (option 2) to display the Modify Master Schedule Window. Option 1 displays multiple courses in a table format. Option 2 displays all information about a single course.
- Click the Add button at the top of the window to display the Add Section window.
- Click in the Select Course drop-down to select the course for which you would like to add a section.You may type the first few letters of the course name or the course number to jump to a course in the list. If the course does not exist in the list, you must go to Administration-Courses-Add Course to create the course first.
- Click in the Section field and type the section number for this course (1-99). Remember that there cannot be any duplicate course/section number combinations.
- Click in the Select Teacher drop-down to select the person who teaches this course.
- In the Meeting Times section click on each term the course meets to mark it with a check mark.
- In each Day field type the period the course meets. If the course does not meet on a certain day, leave that field blank. All 6 days are listed. If you are building a 4 or 5 day schedule, enter periods only for the appropriate days.
- Click in the Room field and type the room name or number where the class meets.
- If you would like to give this course a higher or lower priority click in the Priority field and select the appropriate number. The highest priority is 9 the lowest is 1. The default priority is 5. The priority number is used when the program assigns students to classes. Courses with a higher priority are assigned first.
- To link this section to another section in the Master Schedule enter a link number here that matches the link number in the corresponding section. For example, if you would like to link Course 905 Section 1 Phys. Ed. to Course 911 Section 4 Health you could give both sections the link number 10.
- In the Seating section type the Optimum and Maximum number of seats in each class (5 to 250). Optimum and maximum are used by the system for balancing. For example if you have 4 sections of a course with a maximum of 25 and an optimum of 20, the program fills each section to 20 and then goes back and fills to 25. This keeps you from having three sections that are at the maximum and one section that has only a few students.
- In the Grade Level section type the highest and lowest grade levels permitted to take this class. When the Assign Students to Class program is run, it checks these fields to determine whether or not to place the student in this class. Even if a student has a request for a course, if the grade level is not appropriate, the program will not assign the student to the selected course.
- Custom Notes are free-form fields that may be used for such information as Start and End Dates for State Courses. The data in these fields may be exported using Advanced Custom Exports.
- Locked acts as a flag to the Assign function of the Schedule Builder program. Assignments will or will not be made as per your checkboxes in the Builder.
- Click OK to add the course to the Master schedule.
Linking forces a group of students to move together from one class to another. It does not force classes to fall in any particular order in the schedule. Linking is used by the Assign Students to Class program to place students in the appropriate sections. Students are assigned to linked courses first.
Linking will cause problems in the master schedule if only some sections of a course are linked but others are not.
