Attendance Codes

This window allows you to associate existing descriptive categories, state descriptive categories, user defined fields or state user defined fields with entry and withdrawal dates. As students enter and withdraw, sub-categories can be assigned to indicate reasons for entry and withdrawal. Each one of those sub-categories will be linked to a date. For example, depending on your state you may designate all students who are there on the first day of school as Original Entry. Students who come in later may be tagged as a transfer in. Students who leave may be tagged as a transfer out. Most states have a series of codes for entries, withdrawals and residency.

When the link between a category and an attendance code has been established on this window, students can be assigned to those codes either on the Attendance Tab of the student information window or using Tools-Global-Attendance-Attendance Codes.

Steps

1. Click on the Setup Menu and select Attendance.
2. From the Attendance Menu select Attendance Code.
3. Click on the Entry Code field and select Modify.
4. In the Modify window choose Descriptive Category, State Descriptive Category, User Defined or State User Defined.
5. In the box immediately below that select, the appropriate category. For example, New Hampshire schools would select the category labeled Entry1 and click OK.
6. Click in the Residency Code field and select Modify.
7. In the Modify window choose Descriptive Category, State Descriptive Category, User Defined or State User Defined.
8. In the box immediately below that select, the appropriate category. For example, you might select a category labeled Town and click OK.
9. Click in the Withdrawal Code field and select Modify.
10. In the Modify window choose Descriptive Category, State Descriptive Category, User Defined or State User Defined.
11. In the box immediately below that select, the appropriate category. For example, you might select a category labeled Withdrawal or Reason for Ending Enrollment and click OK.
12. If you have other state required codes that must be linked to entry and withdrawal dates, click Add in the appropriate section (either entry or withdrawal).
13. In the Add window give the new Code a Name.
14. In the Member Code Option field choose Descriptive Category, State Descriptive Category, User Defined or State User Defined.
15. In the box immediately below that select, the appropriate category and click OK.
16. Click OK to save.

See Also

Entry And Withdrawal Codes

Mass Update Attendance Codes

Student Information - Attendance Tab