Mass Update Attendance Codes

In many states it is common to associate status codes with Entry and Withdrawal dates. Codes that are commonly tracked are Entry Type, District, Town of Residency, Grade Level, and Withdrawal Type. For example, if a student moves from one town to another but still attends the same school, the user would give the student a withdrawal date and a withdrawal code, then a second entry date with new residency codes. The state needs to know how many days the student was a resident of each town so that tuition can be billed accordingly. This option allows you to assign codes to specific Entry and Withdrawal dates. See Student Information - Attendance Tab.

This tool is generally used only by customers who need to assign multiple attendance codes.

Steps

1. Click on the ToolsMenu and select Global.
2. Click on the Global Menu and select Attendance.
3. From the Attendance Menu select Attendance Codes. to display the Assign Global Data - Attendance Codes Window.
4. Depending on the code type chosen in the previous step, you must either select an actual code from a list or type in a piece of data to be assigned. For example, if you chose an Entry Type, you would probably select a type from a list. If you chose District Responsible, you would probably type in the district number.
5. The Instance field defaults to 1. This would update the first instance of either an entry or a withdrawal code and is what you would normally be updating. You do have the option of selecting other instances. If, for example, you chose instance 2, the program would only assign codes to students who had a second entry or withdrawal date.
6. Click on the arrow in the Assign Data To field and select the group of students to which you are assigning Attendance Codes. For each option in the Assign Data To field there are corresponding fields below that must be completed. They are as follows:
7. If you selected One Student, click in the Single Student ID field and enter the ID number of the student to be assigned.
8. If you selected List Of Students, click in the Multiple Student IDs field and type the list of student IDs separated by commas ( i.e. 4, 27, 53, 22 ).
9. If you selected Year of Graduation, fill in the First and Last Years of Graduation to be assigned.
10. If you selected Descriptive Category, click in the Descriptive Category field and select a category. Then click in the Sub-Category field and select a sub-category.
11. If you selected All Students no additional information is needed.
12. Click OK to begin assigning.

See Also

Entry And Withdrawal Codes

Attendance Codes

Student Information - Attendance Tab