Student Information - Attendance Tab

This Tab is displayed on the bottom half of the Student Information Window. It contains additional student demographic data pertaining to Attendance, such as, Enrollment Dates, Entry Dates, Withdrawal Dates, Daily Attendance Totals and Class Attendance Totals. Data in this window is used for tracking Attendance and printing Attendance Reports. Follow the step-by-step directions above the graphic for information on updating data on the Attendance Tab.

Steps

Click on the AdministrationMenu and select Students to display the Student Search Window.
Search for a student and click the Modify button at the top of the window to display the Student Information Window.
Click on the Attendance Tab to select it.
The Calendar field indicates the Calendar to which this student has been assigned. Calendars can only be assigned using Tools-Global-Student Entry Dates.
The first Entry Date field is set when you assign the student to a Calendar using the Global Entry Date screen. This field cannot be modified on the Student Attendance Tab.
To View Membership Codes associated with that date: Click on the date and entry codes will display on the right.
To Modify Entry Membership Codes: Click on the date and then click the Modify button below the dates. You may also double-click the date.

- The Modify Entry Membership Information window is displayed. Fields in red are required and must be filled in before you can exit the window.

- To modify a code, click in the field and select from the drop-down, if available. Otherwise, type the data into the field.

- If there is more than one Entry Date for this student, you may also click Copy From at the top of the window and select another entry date whose information you would like to copy. You may then make any needed changes.

- Click the Update Categories box if you would like to have the category information for this student updated with the new values you just entered. For example, if a student originally had a State Descriptive Category called SchoolLunchElig with a value of F (Free), and you update SchoolLunchElig in Membership Codes to an R (Reduced), clicking this button will update the State Descriptive Category for the student to R.

- Click OK to exit and save your changes.

To enter a Withdrawal Date: Click on the Add button below the list of dates to open the Add Withdrawal Membership Information window.

- Click in the Withdrawal Date field and enter the withdrawal date in the form mm/dd/yyyy or click the button and select from the calendar displayed.

- If your state tracks withdrawal codes, click in the field and select from the drop-down, if available. Otherwise, type the data into the field.

- If there is more than one Withdrawal Date for this student, you may also click Copy From at the top of the window and select another withdrawal date whose information you would like to copy. You may then make any needed changes. Fields in red are required and must be filled in before you can exit the window.

- Click OK to exit and save your changes.

To add a re-Entry Date: The first entry date must be added using Tools-Global-Student Entry Dates. Subsequent Entry Dates must be added by clicking the Add button in the Membership Dates section. If you use the global tool for re-entry, you will remove attendance for the student.
The Add Entry Membership window is displayed.

- Click in the Entry Date field and enter the re-entry date in the form mm/dd/yyyy or click the button and select from the calendar displayed.

- The Add Entry Membership Information window is displayed. Fields in red are required and must be filled in before you can exit the window.

- To enter a code, click in the field and select from the drop-down, if available. Otherwise, type the data into the field.

- When there are multiple Entry Dates for a student, you may also click Copy From at the top of the window and select another entry date whose information you would like to copy. You may then make any needed changes.

- Click the Update Categories box if you would like to have the category information for this student updated with the new values you just entered. For example, if a student originally had a State Descriptive Category called SchoolLunchElig with a value of F (Free), and you update SchoolLunchElig in Membership Codes to an R (Reduced), clicking this button will update the State Descriptive Category for the student to R.

- Click OK to exit and save your changes.

Copy From allows you to copy Membership information associated with a prior entry or withdrawaldate. You may then change any entries as needed.
To view the calendar: Click on the calendar name.
To View All Daily Attendance For This Student: Click the Daily Attendance button.
To View All Class Cuts For This Student: Click the Class Attendance button.
To Edit Enrolled In School and Enrolled In District, click the Edit button on the far right. Type the dates in the appropriate fields and clcik OK.
When you have finished entering information in the Attendance Tab, you can move on to another Tab and continue entering information or click on OK to close the window and save your changes.

Note: If you have modified entry or withdrawal dates it may take several moments to save this student's record.