Edit Report Cards

This window allows you to edit student report cards without going to the Student Information window. Using a Search window you can select students by Name, ID, Year of Graduation, Homeroom, District ID, State ID or Inactive.

NOTE: If you are using the Grade Book, it is recommended that you edit grades in the Grade Book and the re-export the grades to the report card. Grade Book Grades overwrite Report Card grades for matching course and section numbers. Grades edited in the report card directly could be lost the next time the Grade Books are read.

Steps

1. Click on the AdministrationMenu and select Grade Reporting.
2. From the Grade Reporting Menu select Edit Report Cards to display the Student Report Card Search Window.
3. Search for the appropriate student or students. Click on the student whose report card you want to edit. Then click the Edit Report Card button to display that student's report card.

Note: You will not be able to edit a report card for a student who has not been assigned a calendar. Calendars determine the number of terms in the school year. See Update Entry Dates.

4. To Modify Grades/Comments For An Existing Course: Click on the field to be modified. Delete the incorrect data and type in the new data.
5. To Modify A Teacher or Section For An Existing Course: Click on the Course. Then, click the Modify button.
6. On the window that is displayed, click in the Teacher field and select the new teacher. Or, click in the Section field and type the new number. Click OK to close the window.
7. To Modify Credit For An Existing Course: Click on the Course. Then, click the Modify button.
8. On the window that is displayed, click in the Credit Earned field and type the new credit. Click OK to close the window.
9. To Add A Course And Grades: Click the Add button. On the window that is displayed, click the arrow in the Course field to select the new course.
10. Click in the Section field and type the section number for this course.
11. Click the arrow in the Teacher field and select the appropriate teacher. Click OK.
12. The course is displayed on the report card window. Click in the appropriate grade fields and type the grades received for this course. Only grades set up in the Grade Definitions window are permitted.
13. To Delete A Course and Grades: Click on the Course to be deleted and click the Delete button.
14. To Edit Class Attendance: Click on the appropriate Course to select it and then click the Modify button.
15. On the window that is displayed, go to the Class Attendance section and click in the appropriate term field. Enter the new attendance number and click OK.
16. To Save The Report Card: Once all necessary changes have been made to the report card, click OK at the bottom of the Edit Report Card window to save.