Steps
- Click on the Setup Menu and select Grade Book.
- From the Grade Book Menu select Create Grade Book.
- The program displays the Create Grade Book Information window.
- In the Search By section you must search for the teachers for whom you will be making grade books.
- If you search by Name, you can leave the Value field blank and click Get List to get all teachers or you can type a last name and click Get List to display all teachers with that last name.
- If you search by ID, type the appropriate teacher ID in the Value field and click Get List.
- When the list of teachers is displayed, click in the check box associated with the teachers for whom you are making grade books. The status will change to New as you select teachers.
- Once you have selected the appropriate teachers, click OK. The program displays the Automatic Calculations window. This indicates the calculations that should be set to run continuously as data is entered into the grade book. For example, if you select Final Grade, each time a daily or term grade is entered, the value of the final grade is updated on the grade book. Click on the grades to be calculated automatically.
- The last field on the Automatic Calculations window, Import From Report Card, allows you to create a grade book in the middle of the year and bring over grades that may exist on student report cards. This would typically be used by someone who purchased the grade book program in the middle of the year.
- When all calculation selections have been made, click OK to begin creating grade books.
Note: Grade Books can be created only for teachers who exist in Personnel with Teacher checked, and have a user name and password.
The Status column can have one of three pieces of data. If it says Yes, that means a grade book exists for this teacher. Making additional grade books will not overwrite grade books labelled Yes. If it says No, no grade book has been created for this teacher. If it says New, that means it will create a grade book for that teacher when the OK button is clicked.
If you have a teacher labelled Yes for whom you wish to create a new grade book, you must delete his/her grade book first. See Delete Grade Book for further instructions.
Note: Teachers marked Yes will be ignored when creating grade books.
Note: It is recommended that you select automatic calculations for every grade that normally appears on your report card. Calculated grades can be overriden later if necessary. However, if calculations are not turned on here and the teacher wishes to use them, he must turn on the calculator for every student for every grade individually.
