Grade Book Configuration

The web2school Grade Book program is designed to allow teachers to enter daily or term grades, and progress report comments and averages. This data is then exported to the Grade Reporting program as needed to produce printed Progress Reports and Report Cards.

When Grade Books are created the program looks to see if there are schedules for the selected teachers. If the Scheduling System has been implemented the program creates grade books that contain the teachers' classes and student rosters. If there is no schedule for teachers, the program creates an empty grade book for each one to which courses and students can be added.

Teachers have the option of creating lists of assignments and tracking daily grades. If they prefer to do that manually, they can just enter Term, Semester, and Final averages that can be sent to the main Grade Reporting system.

Each course can be set up to calculate Term averages from daily grades, and Semester/Final Averages from Term grades. Calculations can be unique for each course in the grade book.

The Teacher Desk feature provides teachers access to all Grade Book administration functions, including assignments, calculations, rosters, attendance, seating information, and reports. Each teacher views only their assigned courses.

Steps for creating Grade Books are as follows:

  1. Each teacher must be entered in the Personnel database as a faculty member. See Add Personnel.
  2. Each teacher must be a user on the system. They must have a password and user name. See User Types.
  3. If you use the Scheduling program, make sure your teacher and student schedules are complete. Grade Books and rosters are created from teacher schedules, but they can also be entered manually.
  4. Grade Definitions should be entered before Grade Books are created. These are normally set up by Wicked Good Software, Inc.
  5. Configure Grade Ranges for letter/number grade conversions. See Grade Ranges.
  6. Configure Grade Book Calculations. See Grade Book Calculations for additional information. Note: These must be re-entered every year.
  7. Create Grade Books. See Create Grade Books for instructions.
  8. If teachers do not wish to run connected to the network you must create stand-alone data files for them and give them a copy of the software to install. See Synchronize.
  9. Teachers can begin using Grade Books by selecting Administration-Teacher Desk or Administration-Grade Book.
  10. When Progress Reports have been entered, administrators can move grades to progress reports by using Tools-Global-Grade Book-Export To Progress Reports.
  11. When term grades have been entered, administrators can move grades to report cards by using Tools-Global-Grade Book-Export To Report Cards.