Add Discipline Incident

To add infractions from the Student Window: Click on the Administration Menu and select Students to display the Student Search Window.

Search for a student and click the Modify button at the top of the window to display the Student Information Window.

Click on the Discipline Tab to select it and view this student's disciplinary record for the current year.

Click the Add button to display the Add Discipline Incident window.

To add infractions from the Administration Menu: Click on the Administration Menu and select Discipline. From the Discipline menu select Infraction.

Click the Add button on the Infraction window to display the Add Discipline Incident window.

Click in the Date field and enter the date the incident occurred in the form mm/dd/yyyy or click on the button to the right of the field and select the appropriate date.

Click in the Time field and select the time the incident occurred.

Click in the Place field and select the place the incident occurred.

Click the Add button at the bottom of the Infraction section. Put a check mark next to each infraction that applies and click OK.

Click the Add button. On the search window search for the appropriate student(s). Put a check mark into the box next to the name of each student for whom you would like to record this incident.

To enter Student Notes click on the appropriate student on the left. Then click the Edit button in the Student Notes section. Type the notes into the text box displayed (limit 250 characters) and click OK.

Click on the Teacher Tab to select it.

Click in the Primary Teacher field and select the Faculty member involved. This field displays a list of anyone in the Personnel database that has a check mark in the Faculty box.

Click in the Teacher Action field and select the action taken by the teacher. Action Taken items are created under Setup-Discipline.

To enter additional teachers: Click the Add button next to the Associated Teachers field. On the search window click Get List. Put a check mark next to the name of each teacher to be associated with this incident and click OK.

Click on the Admin Tab to select it.

Click in the Primary Admin field and select the Administrator involved. This field displays a list of anyone in the Personnel database that has a check mark in the Administrator box.

Click in the Admin Action field and select the action taken by the administrator. Action Taken items are created under Setup-Discipline.

To enter additional administrators: Click the Add button next to the Associated Admin box. Click Get List on the search window. Put a check mark next to the name of each administrator that should be associated with this incident.

The Pending field allows a teacher or administrator to partially enter an incident and the return to it by searching for all Pending incidents. Pending is marked with a check mark. Remove the check mark when data entry is complete.

If you choose to track victims, click on the Victims Tab to select it.

Click the Add button to display a search window. In the select option field select Student, Guardian, Teacher or Administrator and click Get List.

Click on the Suspension/Detention Tab to select it.

Click in the Type field and select a type of Suspension or Detention.

Select whether the suspension/detention will be served in Days or Hours.

If you selected Days: Click in the # Of Days field and indicate the total number days the student should be either suspended or detained.

Click the Select Dates button. A list of days from the first day of school to the last is displayed. Select the dates on which the suspension/detention should be served and click OK. If you put 4 days in # of Days, be sure to select 4 dates from the list.

Click on Attendance-Abbr and select the attendance category you want to apply.

If you selected Hours: Click the Add button under Hours Information. Select a date and the number of hours/minutes to be served and click OK.

Click on the Weapons Tab to select it.

If any weapons were used in this infraction you can enter that information here. Click the Add button to display a list of weapons. Put a check mark next to each weapon that should be included in this infraction and click OK.

Click on the Infraction Notes tab to select it.

Click in the Notes field to record any additional information about this incident. This notes field is unlimited in size and will be associated with each student on the student tab and each infraction listed in the infraction section.

To record a reason for the infraction, click in the Motivation field and select an item from the list. Reasons are defined by the user and may include things like Bullying, Anger, Sibling Issues, etc.

The Demerits field allows you to give demerits as needed for infractions. If this incident contains multiple infractions the student will receive the demerits for each infraction. If this incident is associated with multiple students, each student will receive the demerits.

If you would like to indicate that the incident has been closed and requires no further action, click the Closed box to mark it with a check mark.

To send a letter based on this incident, click the Export To CSV check box. When the incident is saved, the program creates a csv file in the web2school\desktop folder on your computer called StudentDiscipline.csv. This file can then be used as a data source for a standard letter using Microsoft Word's Mail Merge Tool.

Click Save to save the incident and close the Add Discipline Incident window. Click Save and Notify if you wish to notify the administrator that you have entered a new discipline incident. You may also add a note with additional information for the administrator.