Personnel - Attendance Tab

This Tab is displayed on the bottom half of the Personnel Information Window. It contains attendance totals, entry and withdrawal dates, and enrollment dates. Personnel Attendance is entered on the View/Modify Personnel Attendance window.

Steps

1. Click on the Administration Menu and select Personnel to display the Personnel Search Window.
2. Either Search for a person and click the Modify button or click the Add button at the top of the window to display the Personnel Information Window.
3. If you are modifying an existing person, the ID, and Name fields should be completed. If you are adding a new employee, be sure to complete the top half of the window before entering data in the Tabs. (See Add Personnel.)
4. Click on the Attendance Tab to select it.
5. The Calendar field indicates the Calendar to which this person has been assigned. Calendars can only be assigned using Tools-Global-Personnel-Entry Dates.
6. The first Entry Date field is set when you assign personnel to a Calendar using the Global Entry Date screen. This field cannot be modified on the Personnel Attendance Tab.

Note that the first entry date must be given to personnel using Tools-Global-Personnel-Entry Dates. Subsequent entry and withdrawal dates are given on this window.

7. To Enter a Withdrawal Date: Click on the last Entry Date to select it. Click Add to open the Add Membership window.
8. On the Add Membership window click in the Withdrawal Date field. Type the withdrawal date in the form mm/dd/yyyy or click on the button next to the date field to select a date from the calendar displayed.
9. Click OK on the Add Membership window.
10. To Add An Entry Date: The first entry date must be added using Tools-Global-Personnel Entry Dates. Subsequent Entry Dates can be added by clicking the Add button in the Membership Dates section.
11. The Add Membership window is displayed. Click in the Entry Date field. Use the calendar that is displayed to navigate to the appropriate date. Then, click OK.
12. To Edit Enrolled In School and Enrolled In District, click the edit button on the far right. Type the dates in the appropriate fields and clcik OK.
13. The Attendance Totals table displays total value for Present and Absent and total occurrences for Tardy and Dismissed. These fields cannot be edited. If there is an error you must go to the View/Modify Personnel Attendance to change the attendance for the appropriate day.
14. Click the Daily Attendance button to view an Attendance Register for this person.
15. When you have finished viewing attendance information, you can move on to another Tab or click OK to exit and save your changes.

See Also

Mass Update Entry Dates - Personnel

Personnel - General Tab

Personnel - Address Tab

Personnel - Schedule Tab

Personnel - Homeroom Tab

Personnel - Substitutes Tab

Personnel - Field Definitions